·Revision Control: MasterControl provides automatic revision control to ensure that only the current version of an SOP is available. Not all of the document control systems on the market do this. When a user makes a change in the InfoCard (the MasterControl tool that provides basic information for every record), the user must enter a reason for the change. In this manner, the software tracks all changes made to the InfoCard.
·Solid Audit Trail:MasterControl providesa secure, time-stamped audit trail exceeding 21 CFR 11 requirements. MasterControl documents the identity of anyone who creates or modifies an electronic record, when the action occurred, and the changes made. Again, some of the document control systems that are available do not provide as an audit trail this comprehensive.
·Security:21 CFR 11 emphasizes security practices that limit access to authorized users and hold them accountable for written policies. Of all the document control systems that are available, MasterControl Documents is the only one in which documents are stored in virtual vaults. These vaults are located in a central database for access by authorized users only. Unlike some of the document control systems that are available, MasterControl Documents automatically locks both login and approval anytime either one is compromised.
·Advanced Tracking: Unlike some of the document control systems that are available, MasterControl tracks documents by status or by history. A document will show as either "in process" or "complete" if tracked by status. The revision or approval history of documents can also be reviewed using the history feature.
·Analytics and Reporting: MasterControl's advanced analytics and reporting capability provides standard and customized reports to help increase management oversight. This is an important function that document control systems that are automated can provide.
·Electronic Signoffs: With MasterControl, documents can be signed and approved electronically. Signature manifestation, which includes name, date, time, and meaning of electronic signature, can be appended automatically to each document. Document control systems that offer this feature provide an important time-saving benefit to companies.
·Manage Different Document Types: MasterControl is uniquely qualified to be the focal point of any compliance initiative because it can manage different documents-based processes and handle all types of documents regardless of the software used to create them. Document control systems that do not have this capability can create a lot more work for users.
·Easy Access:MasterControl Documents is web-based, so that, unlike document control systems that are not web-based, it can connect all employees involved in document and quality control from virtually anywhere. Provides a centralized repository for easy access, search, and retrieval of documents by all authorized users.
·Automates Routing, Escalation, Approval:MasterControl Documents reduces document cycle time by automating routing and approval and incorporating escalation for overdue tasks. When you are looking at document control systems, make sure that the one you decide on has these features.
·Dependent Routing: Completion of a task can be made dependent on another task to give managers more control and reduce cycle time by prompting users immediately to perform their next task. Document control systems with this capability speed up processes and save companies money.
·Streamlines Collaboration:MasterControl Documents makes creating and revising documents as a team easier by providing a collaboration workspace that allows the user to see other people's input, thereby avoiding duplication. A rejected document is automatically returned to the originator for a new task, so rejected packets don't languish in the system. Document control systems that provide this capability facilitate the collaborative process.
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Enterprise-wide Product Application: MasterControl can meet every department's needs to ensure that quality initiatives are enforced across the enterprise.
·Integrates with Other Applications: MasterControl can integrate with other applications like ERP, LIMS, accounting, and human resources applications to accommodate departmental needs. Many of the document control systems that are available on the market cannot do this.
·Pre-Defined Workflow: Company-wide policies, SOPs, and other documents that require inter-departmental collaboration move along a pre-defined workflow, from one department to the next. This functionality is critical in all document control systems. In MasterControl, overdue tasks automatically escalate to a manager.
·Automation of Forms-Based Processes: Form processes unique to a department (i.e., application forms for HR, customer satisfaction survey forms for Customer Service Department) can be integrated with document-based processes under one secure repository. A department can keep the look and function of existing forms or create entirely new ones. When looking at document control systems, make sure that you ask if they have this feature.
·Easy to Search: A standardized Google-like search window is available throughout the application, which means all authorized users throughout the organization can search for tasks, training records, policies, and other documents using a familiar search interface.
·Easy to Find: MasterControl's Organizer, similar to Windows Explorer, is an easy-to-use tool that helps users find and access documents quickly. With document control systems such as MasterControl that have this functionality, every department can maintain its own Organizers and documents can be stored in multiple Organizers. System administrators can control and automatically update the documents through a dynamic link in the InfoCard.
MasterControl's Documents Module
