Pharmaceutical Document Management Control System

Inefficient Paper-based Document Control System

Paper-based document control systems are prone to lost and out-of-date documents. Paper SOP binders for employees are time consuming to control and keep accurate when changes occur. Getting new and updated documents approved can be time consuming, especially if approvals come from managers at other locations, and lost documentation can occur. Reporting on document changes is a tedious, manual process. Manually searching for and retrieving documents during FDA inspections or quality audits can also prove difficult.

Efficient Document Control System

MasterControl's pharmaceutical document control software system automates the routing and delivery of SOPs, policies, and other documentation to all managers and other employees. It is built to accept all types of files, no matter what software was used to generate them. Search and retrieval of documents is easy with simple and advanced search options, as well as customizable file Explorers. Reporting is easy with MasterControl’s report templates that can be used as is or configured according to individual needs. With change control and audit trails, it is easy to keep track of who changed what and when. The system is web-based, making it easily accessible to all authorized users.

Lack of Document Revision Control

In a paper-based or paper-electronic hybrid system, version and revision control can be difficult to control. To make changes, employees must check out documents and other materials (engineering drawings, etc.) manually. Tracking down what changes were made and by whom is difficult. Collaboration on document and SOP changes often requires face-to-face meetings with all the involved parties.

Automated Document Revision Control

MasterControl's pharmaceutical document control software system provides automatic revision control and version control. Old versions of documents are automatically archived until needed. Changes can be initiated and approved electronically, and change and audit trail functionality is built in.

Disconnected Document Control Processes

Communication breakdown is likely to happen when companies rely on paper processes that are different across different departments, divisions, and facilities. Sometimes even different people in the same department can manage a process differently. It is difficult to identify these differences in a timely manner, and even more difficult to get everyone using the same process.

Automated Document Control Processes

MasterControl's pharmaceutical document control software system allows companies to customize approval, collaboration, and escalation routing based on document types, ensuring all documents go to the right place every time. If documents aren't approved in a timely manner, the escalation function activates and notifies managers to take action. Because all departments, divisions, and facilities are using the same integrated system, there are no more worries about disconnected processes.