Pharmaceutical Document Control Software Systems

Inefficient Paper-based Document Control System

Paper-based document control systems are prone to lost and out-of-date documents. Paper SOP binders for employees are time consuming to control and keep accurate with any changes. Getting new and changed documents approved can be time consuming, especially if approvals come from managers at other locations, and lost documentation can occur. Reporting on document changes is a tedious, manual process. Manual search and retrieval of documents during FDA inspections or quality audits can also prove difficult.

Efficient Document Control System

MasterControl's electronic pharmaceutical document control software automates routing and delivery of SOPs, policies, and other documentation to all managers and other employees. It is built to accept all types of files, no matter what software was used to generate them. Search and retrieval of documents easy with simple and advanced search options, as well as customizable file organizers. Reporting becomes easy with the sample of canned reports, or by using the easy-to-use wizard. With change control and audit trails, it is easy to keep track of who changed what and when. The system is web-based, making it easily accessible to all authorized users.

Lack of Document Revision Control

In a paper-based or paper-electronic hybrid systems, version and revision control can be difficult to control. In order to make changes, employees must check out documents and other materials (engineering drawings, etc.) manually. Tracking down what changes were made and by who is hard. Collaboration on document and SOP changes often requires meetings of all the involved parties.

Automated Document Revision Control

MasterControl's pharmaceutical document control software system provides automatic revision control and version control. Old versions of documents are automatically archived until needed. Changes can be initiated and approved electronically, and change and audit trail functionality is built in.

Disconnected Document Control Processes

Communication breakdown is likely to happen when companies rely on paper processes that are different across different departments, divisions, and facilities. Sometimes even different people in the departments can manage a process differently. It is difficult to identify these differences in a timely manner, and even more difficult to get everyone using the same process.

Automated Document Control Processes

MasterControl's pharmaceutical document control software system allows companies to customize approval, collaboration, and escalation routing based on document types, ensuring all documents go to the right place every time. If documents aren't approved in a timely manner, the escalation function activates to notify managers to take action. Because all departments, divisions, and facilities are using the same system there are no more worries about disconnected processes.