Document Control Plan

Modern quality management systems are developed with document control solutions that enable the users to store information electronically in a centralized location. Having a document control plan to utilize the software is all about empowering you to carry out the daily operations through a set of automated processes. Software helps in maintaining the entire documentation of any enterprise efficiently through its various dynamic tools that constantly update the documents as per the company policy.

The foremost concern for any company is to maintain the scores and scores of documents in the system. Since documents that are part of your document control plan in your organization consist of valuable and sensitive data, a reliable solution is required that guarantees a secure location in storing all the relevant documents. Organizations want to make sure that the location cannot be easily infiltrated or breached by any intruder. MasterControl's document control software helps in accomplishing this by providing an online centralized repository that can only be accessed by privileged users. These users are provided with passwords which they must use to login to the portal and access the relevant documentation. In turn, the software ensures that any document can only be edited by a single authorized user at any time. Moreover, this repository can be accessed by any users across the globe through a secure internet portal. Now, you don't have to worry about any attempt of breach in the system. MasterControl's document control software ensures that all the company's sensitive data is secure and away from access by unauthorized users.

One important aspect of a document control plan is the ability to route the document through several rounds of review. Companies document all kinds of procedures, from very simple to the most complicated. Since most of the procedures are carried out by several departments, each department is responsible for documenting their set of operations in an SOP. This implies that the document has to go through several departments in order to be completed. Afterwards, the document requires strict review at the hands of multiple managers before it can be given final approval. This exercise can be recursive as a single document can be routed to several departments and also rotate to and fro between multiple managers. Once the document is given the final nod, it is then checked-in in the centralized location. MasterControl's document control software helps in carrying out this entire process of routing, reviewing and approving the documents efficiently. In case a document is pending for review or approval by the concerned department for a long period of time the software can escalate the document to the next department or manager in line. This feature ensures that the document does not remain pending and the process of approving the document continues without any hindrance.

By devising a document control plan standard for maintaining the SOPs, you can ensure that these are being correctly followed throughout the company. Once the document is approved from the respective authority, it is the responsibility of the concerned department to make sure that the correct procedures are being followed in the manufacturing process of the product. MasterControl's document control software helps by allowing the necessary involvement of concerned departments to collaborate and define SOPs that can be implemented by the entire company. As the repository only maintains the current version of any document, you can be assured that departments always follow the most recent SOPs.